Forbes
    ⚙️ Operations📦 Case Study

    AI Agent for Supplier Price Comparison & Optimal Order Generation.

    AI suite that reads live inventory from your POS, compares prices across multiple suppliers, factors in delivery costs, cashback terms and carton packaging rules, then outputs an optimised purchase order split by supplier - with per-item cost breakdown and estimated savings.

    24h

    Hours saved per month

    on manual price comparison

    1,200

    Monthly savings

    procurement optimization

    500%

    ROI

    payback in ~5 days

    The Problem

    Manual price comparison

    Staff manually browse multiple supplier price lists, copy data into spreadsheets and hunt for the best price. Takes hours and errors are common.

    Ignored conditions

    Minimum order quantities, carton packaging, delivery thresholds and cashback terms are easily overlooked - resulting in orders that cost more than necessary.

    No alternative comparison

    Nobody knows how much the company loses by picking the second-best supplier. Savings remain invisible.

    How it works

    From inventory status to optimal purchase order.

    Inventory
    Price Lists
    Terms
    Inventory Analyst
    Price Engine
    Procurement Agent
    Order
    1

    Data Inputs

    Inventory status from Papaya POS, supplier price lists, commercial terms (delivery, cashback) and order rules.

    2

    Inventory Analyst

    AI agent analyzes inventory status, identifies items below minimum quantities and prepares the order list.

    3

    Supplier Price Engine

    Agent compares prices and availability across suppliers, factors in carton packaging and minimum orders.

    4

    Procurement Decision Agent

    Decision agent optimizes order split by supplier considering delivery costs and cashback.

    24 h

    Time saved / month

    €1,200

    Monthly savings

    500%

    ROI

    ~5 days

    Payback

    How much work does this replace

    How many hours does your team spend on price comparison?

    Hours spent on manual procurement / month24
    Value of one working hour (€)50

    Value of replaced work / month

    €1,200

    Pricing

    The platform fee is €190 per month. Compare it against the value of work the suite takes over.

    Net benefit after deducting the fee / mo.

    €1,010

    The suite alone covers the fee.

    Learn more

    The platform fee stays the same regardless of how many use cases you run. Add more and stack value.

    See more use cases

    Sample Output

    What the suite output looks like

    Konrad
    37.86 €
    Coca-Cola 0.33l - 2 kartóny (48 ks)
    0.62 €/ks
    Minerálna voda 1.5l - 3 kartóny (18 ks)
    0.45 €/ks
    Metro
    43.60 €
    Olej slnečnicový 1l - 1 kartón (12 ks)
    2.15 €/ks
    Múka hladká 1kg - 2 kartóny (20 ks)
    0.89 €/ks
    Coca-Cola Direct
    42.00 €
    Fanta 0.33l - 2 kartóny (48 ks)
    0.58 €/ks
    Sprite 0.33l - 1 kartón (24 ks)
    0.59 €/ks

    123.46 €

    Total Order

    0 €

    Delivery

    above minimum

    - 4.20 €

    Cashback

    18.70 €

    Total Savings

    Comparison: Best vs. Next-Best

    ItemBestNext-BestSaving
    Coca-Cola 0.33lKonrad - 0.62 €Metro - 0.68 €2.88 €
    Olej slnečnicový 1lMetro - 2.15 €Konrad - 2.35 €2.40 €
    Fanta 0.33lCoca-Cola - 0.58 €Konrad - 0.65 €3.36 €

    Frequently Asked Questions

    Optimal purchase order. Every month. Automatically.

    The suite takes over price comparison and ordering from spreadsheets to a ready output. You just confirm.

    Launch this use case

    4 AI agents · One input · Ready order in 2 minutes

    Next step

    Want to try it?

    Describe how you order from suppliers today. We'll propose the setup.

    See more use cases on the homepage

    Start with one concrete use case. More processes can be added later without changing the platform fee.

    Contact us

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